Data Protection Communication Toolkit - Ministry Development Portal (MD)

1. Overview

This toolkit provides editable templates and messaging guidelines to help organisations communicate key data protection requirements to end users of the Ministry Development Portal (MD), including both employees and volunteers.

2. Privacy Notice Blurb (Login Page https://md.adventist.org.au)

This platform supports your ministry development, leadership, resourcing and and collaboration will colleagues. Learn about how your data is used and how we protect your privacy: [https://md.adtech.org.au/privacy-policy/]

3. Email Template – Notice of Data Use

Subject: How We Protect Your Personal Information

Dear [First Name],

As part of our commitment to protecting your data, we’ve completed a formal review of how we process your information in the Ministry Development Portal (MD).

- We use your data to support your ministry journey.
- We’ve conducted a Balancing Test to ensure your rights are protected.
- You can manage your personal data at any time under your Profile tab (This information is available to Conference, and Union Administrators primarily for the purpose of reviewing suitability for staffing and appointments).

Learn more on our privacy page [link to privacy page] or contact our Data Protection Officer: Matthew Mulligan, matthewmulligan@adventist.technology

4. Dashboard Notification – DPIA Update

🛡️ New Update: We've reviewed our data protection practices, including a risk assessment (DPIA) for how we handle your documents and feedback. Want to know more? 👉 [Link to DPIA; link to Privacy Page]

5. Staff Training Blurb – Monitoring and Privacy

As part of your onboarding, please be aware that the Ministry Development Portal may use security logs, access records, and limited monitoring to ensure platform integrity and data protection.

- Monitoring is not for individual evaluation unless required by law.
- All data is encrypted and securely stored.
- You have the right to access and control your personal information.

Questions? Contact the Data Protection Officer: [Matthew Mulligan, matthewmulligan@adventist.technology]

6. Opt-out Instructions Example

If you wish to opt out of certain communications or data uses, follow these steps:
1. Go to your profile settings
2. Click ‘Edit Profile’
3. Update your personal and preference data
4. Save changes

Note: Employee accounts cannot be deleted entirely without written permission from your Conference/ employer.

7. DPO Contact Footer Line

For all privacy-related inquiries, contact our Data Protection Officer Matthew Mulligan, matthewmulligan@adventist.technology

This document was last updated 24th April 2025